Steps 3 and 5 how must agencies record evidence and make the evidence available?

Recording evidence in agency reviews

All the evidence considered by the reviewer must be documented and kept on file.

This includes keeping records of interviews with the applicant or other review participants.

Interviewees are usually given the opportunity to accept the content of the record of interview and to clarify the reviewer's understanding of what they said at interview.

Transparency

A record of all evidence considered in the review is important if the review applicant wishes to apply for an external review by the Merit Protection Commissioner (Regulation 5.30).

Agencies must make available to the applicant all relevant documents relied on in their review when an applicant makes a request for a secondary review.