Promotion review information for agency recruitment staff

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Managing promotion reviews

How is a promotion published in the Public Service Gazette?

HR practitioners can lodge promotion notifications in the Public Service Gazette which is included on APSJobs. To obtain user access contact apsjob@apsc.gov.au.

General information on publishing notices in the gazette is available.

How do I check if there are promotion review applications?

You can check the notification of promotion review applications webpage. It is updated every Friday by 2:00pm (AEST).

We telephone recruitment areas to confirm the eligibility of applications and seek a recruitment contact person's details for the review.

If no valid applications are received within 14 days of the notice in the Public Service Gazette, the promotion is confirmed.

Until that date, the promotion is nominal.

What information is required?

  • confirmation that the review applicant(s) applied for promotion to the particular job vacancy
  • contact details for all the parties to the promotion review
    • The parties to the promotion review are the review applicants seeking review of promotees and the promotees being appealed
  • information from the recruitment file to assist the promotion review committee in its decision-making
  • the name and contact details for the agency nominee to sit on the promotion review committee

Note: The Review Team has prepared a checklist to assist in identifying what information is required.

Who can represent the agency on promotion review committees?

The nominee will need to be a current APS employee of the agency with some knowledge of the business area and how it fits into the agency.

Previous experience with recruitment selection is preferred.

What does the agency nominee do?

The agency nominee is a full member of the committee.  Information on committee member roles is available here.

On the day the promotion review committee decides the outcome, the agency nominee usually advises the parties to the review of the decision and provides the committee's feedback verbally to individuals.

Note: the committee is not required to prepare a report or give reasons for their decisions to promote particular candidates.

Implement the decision

The Office of the Merit Protection Commissioner advises the agency of the committee's decision in writing.

The agency advises the parties of the promotion review committee's decision.

Note:

  • Agencies must implement the decisions of promotion review committees.
  • Promotion decisions made by the committee take effect four weeks after the agency is notified of the decision or another date as agreed between the relevant agency heads and the person promoted (Public Service Commissioner's Directions 2013, clause 2.31).

What happens if a promotion is overturned?

If a promotion is overturned, the new promotion must be published in the Public Service Gazette AND the cancellation of the original promotion must also be published (www.apsjobs.gov.au).

The notification in the Gazette should include the advice that the decision was made by a promotion review committee.

How can agencies help minimise delays in finalising a promotion review process?

Promotion reviews operate most efficiently and effectively if agencies:

  • keep clear and accessible records of who applied for which job and provide information promptly to the Office of the Merit Protection Commissioner.
  • publish promotions arising from a recruitment exercise in a single edition of the Public Service Gazette.

There can be substantial delays in finalising the promotion review process when promotions are not notified in a single Gazette.  
This is because multiple review applications can be made over successive gazettes.